Circulation Ledgers

Read-only financial history

Ledger rows are generated by governed source transactions such as Opening Balance, Bills, Receipts, Credit Notes and Debit Notes. The Ledger screen itself does not create, edit or delete financial entries.

Dr and Cr balance

For normal dues, Dr means the Agent owes money and Cr means the balance is in the party’s favour. Debit moves the signed running balance toward/more Dr; Credit moves it toward/more Cr. The UI shows the absolute amount with Dr/Cr.

Ledgers list

The list can contain both Agent and Customer Accounts. Click a row to open that Account Ledger. Deposit is displayed separately from the normal running dues balance.

• Mandal/City
• Account
• Party Type
• Party
• Edition Center
• Balance
• Deposit

Ledger detail

Supported Reference Numbers open the source Bill/Bill Cancellation, Receipt, Credit Note or Debit Note. The detail page has Close only and no three-dot Actions menu, Create, Edit or Delete.

• Period
• Transaction
• Transaction Date
• Reference Number
• Debit
• Credit
• Balance
• Details

Opening Balance

Opening Balance is a reset point for the running balance. Later Ledger entries are calculated from that opening position in transaction-date/ledger order.

Download Ledgers…

The list three-dot Actions menu contains Download Ledgers…, which opens Download Agent Ledgers. The bulk statement function currently generates Agent Ledger Statements even though the main list/detail can also show Customer Accounts.

Download Agent Ledgers fields

• Financial Year — required, yearly period
• Edition Center — required
• Agent Status — Active/Inactive/All
• District (optional)
• Agent (optional)
• From Date (optional)
• To Date (optional)
• Download Format

Scope and date rules

Selecting Agent creates Agent scope; District without Agent creates District scope; neither creates Edition Center scope. Blank From/To use Financial Year boundaries. Entered dates must remain inside that Financial Year and From cannot be after To.

Statement Opening Balance

For a custom From Date, the statement Opening Balance is the Account balance immediately before that effective From Date. This keeps the statement financially continuous instead of beginning at zero.

Download formats

• One combined PDF — each Agent begins on a new page
• One ZIP with individual Agent PDFs
• District-wise ZIP bundle — Edition Center scope only

Safe reporting behavior

Download is reporting-only and does not change Account balances or source documents. Formal statements recalculate displayed running balance in report order and enforce a dataset size limit; narrow the date or scope when needed.

Security and manual-entry protection

Account-specific Ledger reads are validated through Account access. Unscoped global Ledger reading is blocked and direct manual Ledger creation is rejected; governed source services remain the only writers.

Troubleshooting

• Empty Ledger: Account can exist before any posted Ledger rows.
• Reference not clickable: no reviewed source-detail route exists for that transaction type.
• Balance differs from Bill: Ledger is the overall Account position and Credit/Debit Notes can affect it without rewriting one Bill.
• District ZIP disabled: use full Edition Center scope.
• No data: check Agent Status, Edition Center, dates and scope.
• Too many rows: narrow date/District/Agent.