Documentation
Circulation Receipts
A type-aware collection manual covering Bill Payment, Adjustment, Subscription-origin Receipts and Agent Deposit behavior.
Choose the Receipt Type from the business event
Receipt Type controls the application, numbering, accounting behavior, print meaning and reversal process. Do not treat it as a reporting label.
- Bill Payment — normal Agent dues
- Adjustment — genuine collection intentionally classified as adjustment
- Subscription — payment for an existing Subscription
- Deposit / Advance — Agent deposit rather than Bill settlement
Bill Payment
Use for Agent Opening Balance and Bill collection. Add auto-allocates Opening Balance first and oldest Bills next; Fetch Bills lets the operator choose exact documents. Bill Payment uses DUE numbering and posts Agent Account CREDIT + GL.
Adjustment
Current Adjustment behavior mirrors Bill Payment: Agent only, Opening Balance/Bill application, DUE numbering, Account CREDIT + GL and controlled Paid cancellation.
Subscription Receipt — preferred source flow
Open the Active Subscription and choose Actions -> Create Receipt. The action is disabled when the Subscription is not Active. Before opening a new Receipt, AkshaERP checks whether a Receipt already exists for the Subscription Number and asks before creating another.
What Subscription automatically fills
- Customer Type = Customer
- Customer from Subscription
- Paid By = Customer name
- Receipt Date = today
- Receipt Type = Subscription
- Payment Method = Cash default
- Payment Reference = Subscription Number
- Comments = From Subscription...
- Receipt Total = Subscription Net
- one NOBILL line = Subscription Net
What the Subscription cannot decide for the cashier
The operator must still choose the actual Cash/Bank GL Account and verify the real Payment Method. Cash is only the initial default. For bank/UPI/cheque collection, record the real reconciliation reference according to operating policy.
Deposit / Advance
Use when Agent money should become Deposit balance rather than settle Bills. Deposit uses DEP numbering, NOBILL lines, creates/synchronizes Agent Deposit and does not create the normal dues-ledger CREDIT on Confirm & Post.
Apply and Confirm & Post
Bill Payment/Adjustment Apply stores the Draft allocation and current architecture reserves the Bill balance. Confirm & Post is the financial step. Normal non-Deposit Receipt posts party Account CREDIT + GL and becomes Paid.
Delete versus Cancel
Delete is for Draft/Rejected only and restores Draft Bill reservations. Paid non-Deposit financial history uses controlled cancellation; Deposit uses its dedicated Deposit reversal/refund path.
Troubleshooting
- Subscription Receipt: start from Active Subscription and Create Receipt.
- Duplicate Subscription warning: use existing Receipt unless a second collection is genuinely required.
- Cash default is wrong: change Payment Method and Cash/Bank GL before posting.
- No Agent dues: check Account, Opening Balance, Bills and other Draft reservations.
- Wrong type selected: correct the Draft before posting rather than forcing a downstream workaround.
Related pages
Frequently asked questions
Which type should I use for normal Agent Bill collection?
Bill Payment.
How is Adjustment different today?
Its current allocation/posting behavior is similar to Bill Payment, but it should be used only when the business intentionally classifies the collection as Adjustment.
Should I create a Subscription Receipt from Receipts -> Create?
Not in normal operations. Open the Active Subscription and choose Create Receipt.
What does Subscription -> Create Receipt fill automatically?
Customer, Customer Type, Paid By, date, Subscription type, Cash default, Subscription Number reference, comments, Subscription Net total and a NOBILL line.
What must I still enter on a Subscription Receipt?
Select the actual Cash/Bank GL Account and verify/correct Payment Method and real reconciliation reference.
What happens if a Receipt already exists for the Subscription?
The current Subscription action warns and asks whether another Receipt should still be created.
Can Subscription use Fetch Bills?
No. Subscription Receipt is NOBILL and should not settle Agent Bills/Opening Balance.
What is Deposit for?
Agent deposit/advance balance, not normal Bill settlement.
Can I delete a Paid Receipt?
No. Use controlled cancellation for eligible non-Deposit Receipts.